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Doctor Eleks integration
Maksym Babich avatar
Written by Maksym Babich
Updated over 4 months ago

Description and capabilities

Doctor eleks - CRM for medical institutions. Helps automate work with patients (consultation, appointment), as well as improve clinic management and simplify administrative processes.

Doctor Eleks integration allows:

  • To see a widget with call information for incoming calls. Through this call window, you can go to the patient's card and fill out a communication form;

  • To view the call history and listen to recordings in the "Communication" section;

  • To make outgoing calls from the CRM interface;

  • To generate call reports in the CRM

Activation and setup of integration

All integration settings are done on the Doctor Eleks side. To set up the integration, you need to contact Doctor Eleks technical support.

Integration can only be activated on the Doctor Eleks MIS product. For users of Doctor Eleks Medical Office, Doctor Eleks Dent, and Doctor Eleks Ophthalmology, the integration is not available.

When activating the integration, the tariff cost will increase by 500 UAH/month.

Operational logic

Incoming call

When answering a call in the CRM, a pop-up window appears with customer information (name and number).

The pop-up window appears only if you are in the "Reception" workspace

When clicking on the green checkmark, the "Communication Form" will open. In this window, you have the option to create a new patient card if it wasn't created earlier.

Alternatively, you can go to an already created card:

Outgoing call

With the integration enabled, it is possible to make an outgoing call from the Doctor Eleks interface. To do this, select a patient using the search function:

Click the "Make call" button:

In the opened communication form window, click on the phone number at the bottom of the window:

First, an incoming call will be initiated to your SIP account, after accepting which a call to the client will be made.

Saving call history

After the call ends, information about it will be saved in the "communication" section of the patient's card.

It is also possible to open the audio recording of the call. To do this, select the call and click on the "Open call recording" button:

After this, a new tab will open in the browser with the call recording.

You can also see all the operator's calls for the day in the "Communication" section on the system's side panel:

In the communication history, outgoing calls will be saved only if they were initiated from the Doctor Eleks interface. If you dial a number directly in the softphone, the call will not be displayed in the "communication" section.

Call report in CRM

You can generate a report on operator calls within the CRM system itself.

You can find the report in the "Reception" workspace by clicking on the "Reports" item:

The report itself looks like this:

It is possible to generate a report for a specific time period and for one or several operators.

The report contains the following information about the call:

  • Call time

  • Patient name

  • Call type

  • Phone number

  • Visit

  • Visit date

  • Doctor

  • Office

  • Service

  • Cost

  • Numbers Pool

  • Wait duration

  • Conversation duration

  • Call duration

  • Department

  • Insertion type

  • Landing page

  • Last viewed page

  • IP address

  • Campaign (UTM)

  • Medium (UTM)

  • Content (UTM)

  • Source (UTM)

  • Term (UTM)

  • Call ID

  • Google analytics ID

  • Call recording

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